Frequently Asked Questions

What are the important deadlines/dates for convention?

November 30 (11:59pm ET) USTFCCCA Convention registration: early rate ends
November 30 (11:59pm ET) Convention registration cancellation deadline (50% refund up to this date only)
December 1 Final day to make hotel reservations at USTFCCCA Convention rate (pending room availability)
December 15-17 & December 21-22 Track & Field Academy Courses offered on these dates (NOTE: TFA Course Fees are not included in Convention registration fees)

What are the accepted methods of payment for the Convention registration?
Using our online registration system, you can pay by credit card or indicate that you wish to pay by check. If paying by check or money order, select the “Pay By Check” option at checkout and proceed through the checkout process.  You will have the opportunity to print an invoice that should be returned with your check or money order. Payment must be postmarked to the USTFCCCA offices by Friday, November 30. Otherwise, please bring your payment in person to the convention.

Can I register for the Convention on-site?
Yes, but a late registration fee will apply. The USTFCCCA is equipped to accept payment of your registration fee via cash, check, or credit card on-site.

What is the USTFCCCA’s cancellation policy for Convention registration fees?
The USTFCCCA will provide a 50% refund of convention registration fee for any registrant who cancels his/her registration on or before Friday, November 30. No refunds will be provided to Convention registrants who cancel their registration on Saturday, December 1, or after.

Registrants who wish to cancel their Convention registration must contact the USTFCCCA national offices at 504-599-8900 or membership@ustfccca.org.

Are any meals included in my registration fee?
Yes, the following meals are included in the convention registration fee:

Are any of the social events scheduled to occur outdoors?
Yes. All lunches will be held outside. The MONDO Party on Thursday, December 19 will also be held outside.

What’s the weather like in San Antonio in December?
The average high temperature is around 66 degrees while the average low is around 44 degrees. Attendees may need a jacket for the Thursday evening MONDO Party, which will be held outdoors.

Is there a dress code for any of the events?
The general dress code for the convention is casual. However, for those attending The Bowerman and/or the Hall of Fame presentations, the appropriate dress is cocktail attire for women and coat and tie for the men.

Hotel Website
For more information on the JW Marriott San Antonio Hill Country Resort & Spa, visit the official website here.

For more information on the Marriott Courtyard North Stone Oak at Legacy, visit the official website here.

For more information on the Hyatt Place San Antonio North Stone Oak, visit the official website here.

USTFCCCA.org
Learn more about the U.S. Track & Field and Cross Country Coaches Association at the USTFCCCA Website

Contact Us

For questions regarding registration for the convention, contact the USTFCCCA national office at 504-599-8900 or membership@ustfccca.org.

For questions regarding the Track & Field Academy, contact Mike Corn at 504-599-8903 or mike@ustfccca.org.

For questions regarding the USTFCCCA Supporter Program or vendor access to the convention, contact Mike Corn at 504-599-8903 or mike@ustfccca.org.

For questions regarding media credentials or coverage, contact Tyler Mayforth at 504-599-8904 or tyler@ustfccca.org.

For questions regarding anything to do with the JW Marriott San Antonio Hill Country Resort & Spa (except for the USTFCCCA Roommate Finder service), contact the hotel directly at 210-276-2500.

For questions regarding anything to do with the Marriott Courtyard North Stone Oak at Legacy (except for the USTFCCCA Roommate Finder service), contact the hotel directly at 210-545-3100.

For questions regarding anything to do with the Hyatt Place San Antonio North Stone Oak (except for the USTFCCCA Roommate Finder service), contact the hotel directly at (210) 545-2810.